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How to Setup Mail Enabled Document Libraries in SharePoint 2010 Part 4

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 Configuring SharePoint 2010 Central Admin
 
 Now we are moving on to the configuration of SharePoint Central admin and the sites to accept mail. On your SharePoint server navigate to Central Admin|System Settings|Configure Incoming e-mail settings
 
CAdmin1.JPG
On the illustration below you can see what I have enabled but to list the steps
 
Choose “yes” to enable sites on this server to receive e-mail?
 
Choose “Automatic” in the settings mode section
 
 Choose “Yes” to use the SharePoint Directory Management Service to create distributions groups and contacts
 
Enter your OU container details as an example “OU=TestOU, DC=Home, DC=Server, DC=net”
In the SMTP mail server you will need to enter the front end server that has the SMTP service installed.
And choose the radio button “Accept mail from all e-mail servers”
 
CAdmin2.JPG

Then click OK.
 
Preparing Document Libraries to receive E-mail
 
 Next we will look at how you setup mail enabled document libraries on your sites. Navigate to a site with a document library on that you wish to mail enable click on the title of the library, next in the ribbon click on Library as illustrated below
 
LibSettings1.JPG

Once clicked you will need to click on “Library setting” from the ribbon as illustrated below
 
LibSettings2.JPG

Next step is to click on Incoming email settings under the communications heading.
 
 A quick note if you have made a mistake in the previous settings this link does not show up an improvement over 2007.
 
You will need to enter an email address this contact will be created in the Organizational Unit we set up earlier You can also see from the picture below the settings I have chosen I have also clicked “Accept e-mail messages from any sender” this will allow people outside your organization to send in emails
 
LibSettings3.JPG

So our configuration is now complete and as long as you have completed the configuration correctly contacts will be created in Active Directory and you will also be able to see these in Exchange System manager one improvement I have noticed is that not only will SharePoint 2010 create the contacts but if you take away the email address from the document library SharePoint 2010 will also clean up the contacts deleting them from your configured OU.


Categories: Blog; Deployment

Comments

Thuan Nguyen

Some idea

Dear Mr Dave Coleman. Many thanks to your for series I think a way for without Exchange. I can using SMTP from Windows Server 2008 for broadcast email to any email in Domain user and forward to Gmail of them. Can you give me your thought? Best Regards.

Posted 18-Jan-2011 by Thuan Nguyen
Ravneet Singh

Need help

Hi Dave, i have been following all the steps mentioned in article. I have setup share point 2010 and MS exchange 2010 on the servers. i was even successful in setting the document library with an Email address by following your steps. the problem i am facing is that when i send an email with attachment on the doc lib email address, the document does not get saved on to that document library. although i created a mailbox for the same email address in the exchange 2010 console as of doc lib and verified that the mail i sent to that address was duly received in the outlook but the attachment (which is a simple .txt file), wasn't saved in the document library. would really appreciate your help in this regard and in case you require any further information or screenshots or any other thing, i would be glad to share the same with you. this is a quite an important and urgent delivery which i need to deliver and this is the last step which is giving issues. kindly help. waiting for your response. Regards, Ravneet Singh

Posted 26-Nov-2012 by Ravneet Singh
Olaf D.

pdf attachement in emails to sharepoint

hi there, thanks for the detailed series of HowTo's - they helped me set up a sharepoint library for inbound email via our exchange 2007 server. what i'm actually trying to do however was to submit automated reports in pdf format into the sharepoint library. the emails that i submitted to the sharepoint library don't seem to hold the attached pdf files. am i missing something there? thanks, olaf

Posted 10-Jan-2013 by Olaf D.

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