Configuring SharePoint 2010 Central Admin
Now we are moving on to the configuration of SharePoint Central admin and the sites to accept mail. On your SharePoint server navigate to Central Admin|System Settings|Configure Incoming e-mail settings
On the illustration below you can see what I have enabled but to list the steps
Choose “yes” to enable sites on this server to receive e-mail?
Choose “Automatic” in the settings mode section
Choose “Yes” to use the SharePoint Directory Management Service to create distributions groups and contacts
Enter your OU container details as an example “OU=TestOU, DC=Home, DC=Server, DC=net”
In the SMTP mail server you will need to enter the front end server that has the SMTP service installed.
And choose the radio button “Accept mail from all e-mail servers”
Then click OK.
Preparing Document Libraries to receive E-mail
Next we will look at how you setup mail enabled document libraries on your sites. Navigate to a site with a document library on that you wish to mail enable click on the title of the library, next in the ribbon click on Library as illustrated below
Once clicked you will need to click on “Library setting” from the ribbon as illustrated below
Next step is to click on Incoming email settings under the communications heading.
A quick note if you have made a mistake in the previous settings this link does not show up an improvement over 2007.
You will need to enter an email address this contact will be created in the Organizational Unit we set up earlier You can also see from the picture below the settings I have chosen I have also clicked “Accept e-mail messages from any sender” this will allow people outside your organization to send in emails
So our configuration is now complete and as long as you have completed the configuration correctly contacts will be created in Active Directory and you will also be able to see these in Exchange System manager one improvement I have noticed is that not only will SharePoint 2010 create the contacts but if you take away the email address from the document library SharePoint 2010 will also clean up the contacts deleting them from your configured OU.