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Cloud - Office 365 vs. On Premise

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Editor's note: Follow contributor Sai Chundur @mosstweeter

A few weeks ago in the SharePoint road map and journey the was another milestone with the release of Office 365 V 2. You can read all about it in SharePoint Online posted by Martin Visser.

A few years ago while in strategy workshops and requirements gathering stages, a section of my presentation contained a comparison of features available on standard and enterprise versions of SharePoint. Now SharePoint xonsultants have an additional responsibility to discuss and debate the Cloud vs. On Premise strategy with clients.

There is a wonderful comparison available on TechNet Office 365 plans which was updated a few weeks ago. Since it was so confusing, the ever popular Andrew Connell wrote a blog post and published an excel spreadsheet, as well, for better comparison.

I wanted to shorten it even further and share it with the community and colleagues to restrict myself to what is not available in Cloud - office 365 by its very nature in comparison. You can download the shorter version of the excel comparison from here I've added my own comments. You can add your comments and clients can decide on Cloud vs On Premise. The debate on features is just a starting point.

A few points to Ponder.

  • If your old SharePoint has a lot of customisation and external solutions and web parts and involves integration with other application, Farm Solutions On Premise is your option and not Cloud **
  • If you are using SharePoint as an intranet and want to have analytics, usage data and business requirements; need a platform based on claims based authentication and Active Directory security groups for permissions Management etc, On Premise is your option not Cloud.
  • Cross site publishing and faceted navigation are key features of SharePoint 2013.These are available only in SharePoint 2013 On Premise, you cannot live in the Cloud.
  • If the focus of your SharePoint platform is Business intelligence then On Premise is a better solution .The on line version does not support Performance Point services.
  • The Content Search Web Part is a SharePoint Server 2013 feature that displays content that was crawled and added to an organization’s search index. It is a very powerful and versatile
    Web Part, especially when it is used in combination with managed navigation and category pages. The Content Search Web Part allows you to select a result source. This makes it very easy to specify which content should be searched. You can also use Keyword Query Language to add more filters and search terms to the query in this Web Part. If you are looking to customise the user search experience then stay with SharePoint 2013 On Premise and stay away from the Cloud.

Alternative access mapping, host header site collections, remote blob storage, distributed cache, request throttling, request management, shredded storage, usage reporting logging are again not available in Online version.

There are other considerations in the Cloud vs. On Premise debate that are common to the Cloud debate.

  • Data, security, protection, compliance, legal issues
  • User access, experience
  • Office integration
  • Other applications - integration, connectivity
  • Business and IT strategy and roadmap on investments and savings

Once we move away from the Cloud vs. On Premise strategy we still have decisions to make on Standard vs. Enterprise. Again a comparison of what is not available in Standard in relation to Enterprise can be seen in the excel comparison document.

Another Blogger, Nooses Khamis has also written an article comparison SP2013 Foundation, Standard and enterprise

The good news now is we can have an environment where we can offer users Standard and Enterprise and manage the licensing and costs as required. I won’t repeat all the details here but you can refer to the original posts by Bill Baer, Introduction to User License enforcement in SharePoint 2013 

Categories: SPF 2013; Cloud; Office 365

Comments

Wahid Saleemi

Any Pros to the Cloud?

You listed a lot of cons to going to the cloud. In an article with this title I expected to see both pros can cons. What are the pros to the cloud?

Posted 27-Mar-2013 by Wahid Saleemi
sai chundur

Cloud Debate

Hi Wahid,


Thanks for your comments. The article focus is more on feature and functionality comparison for end users on what is not available in cloud.

Scalability, Disaster recovery, Remote access, easy administration, costs are all advantages besides ease of external collaboration setup and low entry costs. I hope the article will spur others to write on why they would choose cloud- office 365. I expect many organisations to have a hybrid environment based on their corporate objectives. I have been using SharePoint online for last two years and now use the new version.


chundur

Posted 27-Mar-2013 by sai chundur
Wahid Saleemi

Re: Cloud Debate

Yes! I agree, right now hybrid is a sweet spot for enterprises that can't got "all in." I think SharePoint has a pretty good story here (Search, BCS) compared to other vendors (Google Apps).

Posted 29-Mar-2013 by Wahid Saleemi
Bhavin

Thanks for sharing

Nice article, to the point and very informative.

Posted 15-Jul-2013 by Bhavin
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Where is pro?

I expected more from this article. I can’t find any pros in this article. According to the title of the article there has to be some pros against the number of cons listed. Try to improve the standard of your articles. Microsoft support now

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