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Screencast: Create a Descriptive Popup in SharePoint using Word 2007

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Categories:Screencast; Content Editor Web Part; MOSS; WSS; 2007; Site Manager/Power User

Have you ever wished you could present information in SharePoint using a popup that provided a sentence or two of color commentary?  Using Word 2007 and a content editor web part you can easily produce the desired effect.  After using the comments capability in Word 2007 and saving the document as an HTML page, the comments present themselves as a small popup window upon mouse-over.

Descriptive Popup

This will allow you to:

  • Add more information around numbers that you are presenting in your SharePoint site.
  • Describe the conditions as they apply to a specific goal or milestone in a project.
  • Provide a sentence or two regarding the future plans for a particular product or initiative.

The uses are endless!  Let your imagination run wild! Watch the screencast to see how easy it is.

Comments

Lynda

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Can this info be provided in ANY way other than a screencast? I have no access to the screencast and would LOVE to know how this is done.

Posted 10-Feb-2009 by Lynda
EndUserSharePoint

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Lynda - I'll let Lee speak for himself, but we are doing the screencasts for efficiency. It would take tons of screenshots and text to do what we can show in a three minute screencast.

Any chance you could view this one at home? -- Mark

Posted 10-Feb-2009 by EndUserSharePoint
Lee Reed

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Lynda,

I've e-mailed you directly so please check your in-box.

Regards, Lee

Posted 11-Feb-2009 by Lee Reed
EndUserSharePoint

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Lee, you're making me look bad. That should have been MY response. Lynda, ignore my comment, please.

Posted 11-Feb-2009 by EndUserSharePoint
Mick Brown

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Lee, five star tip and great presentation. The screencast builds nicely on your previous post. I'm wondering what other cunning trickery you have stashed up the arm of your sleevless vest! Looking forwards to the next installment. There is huge usage of excel out there - it would be great to explore what could be done with some of that.

In the past, I've been in a similar position to Lynda where I couldn't pick up a screencast at work and had to wait until I got home. That said, I'm a big fan of screencasts. They are an efficient and easy way to pick up tips in the shortest possible time.

I believe you may have added worthwhile hours to my life with this one. A viewing investment of 4 mins 10 seconds has resulted in hours of my future life being saved from fiddling around trying to acheive something similar but with far less impressive results. Thank You!

Posted 11-Feb-2009 by Mick Brown
Lee Reed

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Thank you for very kind comments, Mick. Watch for my next article, coming out next week, "Jazz Up SharePoint Announcements with Windows Live Writer 2009". I'll dive into Excel after I finish up with three other things I'm working on. Stay Tuned!

Posted 11-Feb-2009 by Lee Reed
Heidi Clark

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

This is reallly nice. Is there a way to have a picture appear in the cell (not the pop-up)? It gives me the red x!

Posted 20-Feb-2009 by Heidi Clark
Lee Reed

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Aloha Heidi,

There IS a way to have a picture appear on the page with a pop-up. As I started to write the steps in response to your question I thought it might make more sense to build a screencast to address your question.

I'll work on that this week and will get it posted prior to Friday.

Do you have a specific situation that you would like for me to use as the use-case for the screencast? What goal are you hoping to accomplish?

Lee

Posted 24-Feb-2009 by Lee Reed
Heidi Clark

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Lee, thanks so much for your reply. What I started doing was to make a small table that is quite like an org chart. I tried putting the managers' pictures in (postage stamp sized photos)the table, but the web part doesn't read it. It wouls be nice also for futre use to have pictures in the comments area. Everything works until it goes into the web part.

Thanks once again. This is such a great tool. Heidi

Posted 25-Feb-2009 by Heidi Clark
Lee Reed

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Heidi,
I imagine the issue that you are having is that the images that you are using are not stored in a SharePoint image library. The document you are creating needs to reference the images that are stored somewhere and it can't find them because they are not stored in a shared area of the site. You will need to upload the images using the steps below in order for your document to work.

I would recommend that you do the following:

1. Upload the images you wish to use into a SP image library.
2. Create your Word document by inserting pictures from the image library into the document from the SharePoint storage location.
3. Save the document as an HTML doc and paste it into a Content Editor Web Part.

I would also state that using this method for an organizational chart might become unwieldy fairly quickly. You might consider using a webpart by a third party that is made specifically for presenting organizational charts. Something like this one (http://www.aasoftech.com/images/AAOrgChartWebPart_Large.JPG). I have never used this webpart before so I am not endorsing it specifically. Just check the internet for organizational web parts for SharePoint and you will find something that will be easier to manage long term.

Lee

Posted 26-Feb-2009 by Lee Reed
Heidi Clark

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Thanks Lee, everything worked out OK. Actually, the table isn't really an ORG Chart. It's more of a contact info table for 5 people. It looks great!

Posted 03-Mar-2009 by Heidi Clark
Cindy H

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

I was hoping to get this to work in a blog page in SharePoint using Word 2007 to post, but no luck. Any suggestions? Thanks!

Posted 26-Jan-2010 by Cindy H
Lee Reed

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Hi Cindy,

I'm assuming that you are doing the following: Opening Word 2007, choosing 'New->Blog Post' and would like to post the table example from above from Word directly into the blog. If this is the case, the browser will interpret your posting as text instead of HTML code. It's the exporting of the table to HTML in my example above that makes the magic happen.

You might consider adding a Content Editor webpart to the SharePoint blog page and use my example to place the information in that Content Editor webpart.

If you like, place your scenario in the comments for this posting and I'll try and help you accomplish your goal.

Posted 27-Jan-2010 by Lee Reed
Vijay

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Hi Lee,
Could you please send me out the video file. i am not able to look on through the web page.

Posted 30-Jun-2010 by Vijay
Vijay

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

I have a scenario where i am suppose to show a popup on mouse over particular text.
I used Content webpart wrote the code in HTML view using the OnMouseover option but faced with script error.

Please help me out on the same.

Thanks,
Vijay

Posted 30-Jun-2010 by Vijay
Steve Barrett

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Great post! Thank you. I am curious if I can use an existing picture (object) in a web-part for the mouse-over pop-up and have the whole object become the mouse over area. Any suggestions you have are greatly appreciated. Regards.

Posted 01-Sep-2010 by Steve Barrett
Laura Hoffman

Screencast: Create a Descriptive Popup in SharePoint using Word 2007

Hi Lee- I can's see this screencast from the website- could you please send it to me?
Thanks!!!
Laura

Posted 11-Apr-2012 by Laura Hoffman
Natasha Felshman

Screencast Link

Hi Laura,
 
I've added a link to the screencast.  Enjoy!
 
Thanks,
Natasha

Posted 11-Apr-2012 by Natasha Felshman
Anwesha

Screencast- Popup over images

The video is fantastic! Thanks for putting it up. However I wanted to know a few things: 1)Will the same work in SharePoint 2010 if done using PowerPoint? (Commenting/html saving...etc) 2)Does Word allow commenting on text areas inside Shapes? Like objects/images...such that the entire image is divided into sections leading to different mouseover comments.... Any help would be highly appreciatedQQ

Posted 26-Nov-2012 by Anwesha
Jarrett

Screencast Link

Looking or a working link to this Screencast. Any help would be appreciated. Thank you Jarrett

Posted 19-Mar-2013 by Jarrett
johnalex

Uable to see in Screencase

Hi can u email this to my mailid plz..iam unable to see in screen cast

Posted 18-Apr-2013 by johnalex
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