For those who may be new to the SharePoint world – especially those who may now find themselves thrust into quasi-administrator roles where they have some responsibility for the setup, usability and performance of SharePoint – you may find this Metadata 101 presentation useful. I gave this session at both the Australia and New Zealand SharePoint Conferences in March 2011, and will be presenting it again at several upcoming SharePoint Saturday events this year.
In the video, I walk through and give multiple examples of metadata in the real world: where it is, why it exists, and why it is important to SharePoint. My goal in this presentation is to help end users understand that metadata is not something you put in place up front and walk away. The governance activities around metadata, whether structured (taxonomy) or unstructured (end user-generated, or folksonomy) are an ongoing activity, and need regular feeding and care. At the end of the day, people need to find their content. Metadata and taxonomy are the key to that end.
Hopefully this presentation gives you the broad understanding you need to help your team (and management) understand the upfront planning and ongoing maintenance required to make SharePoint performant (which is Microsoft-speak for an optimized system).