4 Free Videos – Best Practices Conference Sessions

As part of our ongoing media coverage of the August Best Practices Conference, Bamboo Nation and EndUserSharePoint.com are providing full length videos of previous conference sessions. Each video is about an hour. What you see is an entire session from the inaugural Best Practices SharePoint Conference, filmed in front of a live audience.

There’s more on the way, but these four should keep you busy for a while.

  1. Best Practices for Web Content Management Development Presented by Paul Stork
  2. Best Practices for Document Management Presented by Bill English
  3. Best Practices for Leveraging Shared Services Providers Presented by Ben Curry
  4. Publishing Framework Best Practices Presented by Paul Stork and Daniel Webster

Bad Practice #2: No Governance Plan

Author: Ben Curry, SharePoint MVP

So, I’m going straight to the bad practice #2 because of conversations with some peers yesterday here in the UK. We see lots of blogs and articles about SharePoint Governance, and they are all very lengthy and probably applicable to most organizations. But, what I’ve seen is the average SharePoint administrator is the Exchange Admin, firewall admin, and sometimes the accountant! The point is – many folks don’t have time to go through a lengthy governance process. But, we know what kind of trouble they’ll get in without it! So, what’s the answer? I call it ‘Bare Metal Governance":

This is the bare bones necessities you need to cover for a successful SharePoint implementation. It isn’t pretty or well explained, but will get you started in the right direction.

 

  • Item/List/Site Recovery – Who is responsible? How will you back them up? Does it work?
  • Versioning – How many? At least one for backup reasons? Who manages this?
  • Monitoring – You are monitoring your farm, Web apps, app pools, databases, drives, NICs, zones, firewalls, etc – right?
  • Reporting – How are you doing reporting on things like performance and security?
  • Developer Customization – How do you control developer customizations and custom code? Solutions? Features? Both? Ad-hoc? (I hope not! the latter!)
  • SharePoint Designer Customization – Does everyone have SPD? Is that a good think/
  • Windows Server configuration management – Who controls the configuration and change management of the server platforms themselves/
  • Server farm configuration management – How many farm admins do you have? Do you trust them? Are they trained?
  • SQL Server  – Are you monitoring uptime and performance? Are you using multiple databases where it makes sense? What types of drives do they live on? Are you mirrored/clustered? How do you test patches? What’s autogrow set to for logs and data?
  • Themes – Do you control how many / what themes are available in the sites/
  • Site Quotas – Do you control how large site collections are? This is the only way to control the 2nd stage of the Recycle Bin, right?
  • Navigation consistency – Do you need a consistent navigation story for both global and current? How will you accomplish this consistency?
  • Recycle Bin settings – How large is your 1st stage? Who sees it? How large is the 2nd stage? Who manages and restores from the 2nd stage?
  • Upload size – What’s your maximum upload size? Why? Will IIS timeout over WANs or sluggish VPNs?
  • Site and Site Collection Creation – Who creates Site Collections? Sites? Who can delete them? Manage them? Authorize access?
  • How will your users authenticate? Multiple AuthN sources? How will you accomplish that?
  • Security – Farm level – Who’s in command? How are you auditing that?
  • Security – Site Collection Level – Who controls security for site collections? How are you sure/
  • Authorization Mechanism/training – Do people know how to authorize access within your organization. Are they following the proper procedures, like need-to-know or FOUO?
  • Search  – Farm/SSP Level config and change management – Who Controls Search management? Don’t get your search management mangled
  • Search – Site Collection config and change mgmt. – Who is controlling the end user search experience? Keywords, best bets, Google ads, scopes, etc..
  • Document Creation/Publish/Mgmt, etc – How do you control findability keywords? Content types? Consistent metadata? Publication? Approval?
  • Metadata management (taxonomy) – What’s your taxonomy look like?
  • Content Types – Are your content types truly farm unique? Who defines and manages these?
  • Information Management Policies – Who controls and audits your IM Policies?
  • IIS Config mgmt. – Are you wathing your IIS configuration management/change management? Are you server admins messing with your IIS configs? Are you backing these up independently?

 

Myself and others will be talking more about these at the Best Practices conference coming up in Washington D.C. in August.

Guest Author: Benjamin Curry, SharePoint MVP
Ben Curry – (CISSP, MVP) – is a Microsoft MVP and a highly respected enterprise architect specializing in knowledge management and collaboration technologies. As a senior instructor for Mindsharp, Ben shares his knowledge in training courses that cover the next generation of Microsoft products. Ben is the author or co-author of three books for SharePoint products and technologies, including the newly-released Microsoft Office SharePoint Server 2007 Best Practices by Microsoft Press. Ben has over fifteen years of experience designing, managing, implementing and securing data center IT solutions.

 

View Permissions Across Sites through a Site Permissions Dashboard

Laura Rogers is putting the finishing touches on her "SharePoint Site Permissions Dashboard" solution. In this screencast, she shows how you can setup the dashboard to show permissions levels on multiple sites, access the permissions management screen, and have direct access to each group or person to manage their settings.

If you like what you see here, Laura is moderating a live on line workshop, "SharePoint Site Permissions Dashboard", on August 7th. Hope to see you there.

A SharePoint Best Practices Parable

Peter Serzo will be speaking at the Best Practices Conference in Washington, D.C. at the end of August. He sent me a little recorded parable that I thought you might find of interest.

 

 

(Insert Screencast)

Peter SerzoPeter Serzo (MCSD .Net, MCP, MCTS) brings a fresh perspective to each of his engagements and the clients he represents. Each session he presents is told in story mode in order to engage and educate. This type of communications presents SharePoint technology in an understandable format, including best practices that are immediately accessible. Peter is participating in three sessions at the Best Practices Conference.

SharePoint 2010 Exclusive Preview and 2009 Government 2.0 Symposium

As a media sponsor of the Best Practices Conference , we are pleased to announce the latest additions to the conference: Arpan Shah’s SharePoint 2010 Exclusive Preview of SharePoint 2010 and the 2009 Government 2.0 Symposium.

The keynote abstract by Arpan includes:

This keynote will give you insight into how SharePoint has evolved over the years from an application to an enterprise platform. Attendees will also get an exclusive sneak peek into SharePoint 2010: the Business Collaboration for the Enterprise and the Web. You will get a look at some of the SharePoint 2010 investments for end users, developers and IT Professionals.

On August 26th at 3:00pm, Microsoft, Synteractive, and Mindsharp will sponsor the last portion of the Best Practices Conference-bringing you the Government 2.0 Symposium. Don’t miss this unique opportunity to hear directly from Microsoft, Synteractive, and major government agencies on the latest in Government 2.0 solutions, applications, and case studies. Discussion will involve how to deliver solutions for Government 2.0 by leveraging the Microsoft technologies you already own.

At the Government 2.0 Symposium, you will learn how to:

  • Apply your discussions at the Best Practices Conference in Government 2.0 Solutions
  • Perform and Deliver the Solutions you want for Government 2.0
  • Leverage Microsoft technologies you already own
  • Understand how Microsoft and Synteractive approach new technologies and social media for Government 2.0’s Urgent Issues of the Day
  • Be Aware of how major government agencies are facing challenges and making solutions for the Government 2.0 transformation

Reserve your seat at the Best Practice Conference with no additional fee to attend the Government 2.0 Symposium or purchase your seat for the Government 2.0 Symposium.

Build a Site Permissions Dashboard – No Code Required!

Usually in SharePoint, when you look at your site�s lists and libraries, there is no way to quickly see which ones have their own separate permissions. To get to those permissions pages entails drilling down to the library, to "Document Library Settings", and then "permissions for this document library".

In this workshop, "Build a Site Permissions Dashboard – No Code Required!", Laura Rogers, aka @WonderLaura, will walk through the process of creating a permissions dashboard for your SharePoint site. During the workshop, you will use SharePoint Designer to create your own permissions dashboard, with no code involved, and immediately implement it on your site. Your dashboard will not only display an icon showing whether a list inherits permission or not, but it will also let you link directly to each list�s permissions page!




Top This Week

#SP2010

Very quiet this week after people being shut down from talking about it in lead up to Las Vegas Conference ;-(

Tools

Solution Packages (WSP)

Development

WCM

Silverlight

Other

Enhance Your SharePoint Interface: 8 No Code Solutions

On Friday, I am moderating a live online workshop, Enhance Your SharePoint Interface: 8 No Code Solutions. Here are the details…

Overview

You can enhance the interface to SharePoint without access to the server! The Content Editor Web Part is an extremely powerful tool for WSS and MOSS site managers. Using simple javascripts, css and jQuery code, improvements to the interface can be added without having to resort to programming.

In Enhance Your SharePoint Interface: 8 No Code Solutions, you’ll receive all the resources and instructions you need to implement 8 improvements to your site, without recourse to code or third party web parts.

Solutions

Solutions for this workshop include:

  1. Create a dropdown menu spanning site collections
  2. Automatically create a scroll window for large amounts of text
  3. Manage messaging with a central "Message of the Day" (MOD) panel
  4. Quick Launch Manager
    • Remove "View All Site Content" heading
    • Hide access to the Recycle Bin
    • Reclaim the entire Quick Launch space in calendar
  5. Display a count down timer, with time left to a specific event
  6. Activate "Press F1 for Help!" context sensitive menu
  7. Link two web parts to create an in-line page viewer
  8. Embed a screencast

No sure yet? Check out the "Message of the Day (MOTD)" screencast to see if it gives you any ideas.

Bullet Proof Ways to Increase End User Buy-in: Rock the Rollout!

When I first saw the video that I’m linking to below, I almost jumped out of my chair, I was so excited. These people know how to do a rollout.

After watching, think about what it took to pull this off and you’ll see it is very similiar to trying to get End User buy-in for your project. Look at the people’s faces right before everything starts. Watch closely as they figure out… "Oh, oh. This isn’t going to be normal!" Then watch as the enthusiasm and the heartfelt performances of the presenters win EVERYONE over, even someone you wouldn’t expect.

Whoever did this has guts to spare. That’s what it takes to get complete buy-in at the level you’re going to need. These people didn’t hesitate. They went "all in" on rollout day.

What about you? How are YOU announcing your new relationship with SharePoint?

The Ultimate Commitment Rollout